HAF Holiday Club Booking Form

Register your child online

HAF (Holiday, Activity and Food Programme)

To book a place please scroll down to the bottom of the page to complete the booking form.

What is the Holiday, Activity and Food Programme? 

The HAF programme is a government funded scheme, run during certain school holidays over the year. Its aim is to provide support to children and families who are in receipt of free school meals. Evidence shown during the government trial in summer 2021 that free holiday clubs can have a positive impact on children and young people. The scheme funds 4 hour sessions over four days. These holidays and dates are advertised on our holiday club newsletter and booking form.  

Who is the HAF programme for? 

The HAF holiday provision is for school aged children from reception to year 11 (inclusive) who receive benefits-related free school meals. This FUNDING IS NOT FOR CHILDREN UNDER 5 yrs old.

Benefits-related free school meals (FSM) are available to pupils if their parents are in receipt of one of the qualifying benefits, and have a claim verified by their school or local authority. 

How will I know if my child is entitled to the sessions? 

Your child must attend either a Derby City School or a Derbyshire school. The funding is NOT availble for children in nuresery or reception aged children. They must recieve benefit-related free school meals (FSM). These are available to pupils if their parents are in receipt of one of the qualifying benefits, and have a claim verified by their school or local authority.

These may include:

  • Income Support

  • Income-based Jobseeker’s Allowance 

  • income-related Employment and Support Allowance 

  • support under Part VI of the Immigration and Asylum Act 1999 

  • the guaranteed element of Pension Credit 

  • Child Tax Credit (provided you’re not also entitled to Working Tax Credit and have an annual gross income of no more than £16,190) 

  • Working Tax Credit run-on – paid for 4 weeks after you stop qualifying for Working Tax Credit 

  • Universal Credit – if you apply on or after 1 April 2018 your household income must be less than £7,400 a year (after tax and not including any benefits you get) 

What is involved in the HAF session? 

The HAF sessions are on certain days of the school holiday. Please see the booking form below for dates or for the newsletter. Each session is 4 hours long. Within the session time children will receive a hot lunch or tea, 60 minutes sport or physical exercise, enrichment activities such as arts and crafts, science projects, growing & nature or music and drama. Within the sessions children will also get the chance to take part in baking and cookery activities, that teach them key skills, learn about healthy lifestyles and the correct nutritional balance to be healthy. We do encourage children to bring their own water bottle however drinks are always available. 

Where are the HAF sessions held?

The HAF sessions are available at both venues; 

  • St Edmund’s Church Hall for children 3-6/7yrs old, Kingscroft, Allestree, DE22 2FN 
  • Kilburn Baptist Church for 3- 14yr olds, Highfield Rd, Kilburn, Belper DE56 0LT

There is an option of a morning session or afternoon session. 

How do I sign my children up?

  1. If you have not used any of our services before you will first need to complete a registration form. 
  2. Once you have registered, we will email to confirm we have received the registration form and ask you for your code (or school details for Derbyshire children).
  3. Once you’ve registered you can then book sessions in using the HAF booking form below. 
  4. Remember to book a seat on the bus if your child will be attending the Kilburn setting but you would like to drop off and collect your child at the St Edmund’s site. 

We have a limited number of places each day for higher needed SEND children. Once our allocated spaces have been filled, we unfortunately will not be able to provide a place as staffing have been allocated according to the set number of places. Please make sure any new targets and EHCP's are shared with us to keep children's profiles up to date.

Click here to read contract with Schools Out Club

Ways To Pay

Bank Account Details:

Allestree and Holiday Club Setting

Account Number: 42338622

Sort Code: 09-06-66

Kilburn Setting

Account Number: 43560296

Sort Code: 09-06-66

Repton Setting

Account Number: 42338634

Sort Code: 09-06-66

If you would like to pay by BACs you must:

Email us with the following: The date and amount transferred and the name of the child/children paid for.

When making the transaction please make sure that it has a reference on with your child’s name.

Please add your child’s name as a reference when transferring your vouchers. These are the current companies we are registered with but if you use a different childcare voucher operator then we are more than willing to register with them just contact us. If your child is attending the Holiday Club then please use the Allestree reference Nos.

All Save www.allsaveuk.com

Apple Childcare Voucher
Tel: 0845 6029459 www.applechildcarevouchers.co.uk

Busy Bees Benefits www.busybeesbenefits.com

Care-4 Vouchers www.care-4.co.uk
Tel: 0870 870 4114
Allestree Breakfast & After School Club 67811442
Holiday Club 61099311
Kilburn 50754308

Childcare Plus www.childcare-plus.co.uk

Choose You At Work

Computershare Vouchers www.computersharevoucherservices.com
Tel 08000 430 860
Allestree Reference No- 0007791167
Kilburn Reference No- 0008308552

Co-op Childcare Vouchers www.employeebenefits.coop
Tel: 0800 458 7929
Allestree Reference No- 85010803
Kilburn Reference No- 85014066

Ednered/Accor Childcare Vouchers www.childcarevouchers.co.uk
Tel: 0800 247 1233
Allestree Reference No- P518579
Kilburn Reference No- P20419187

Employers for Childcare Vouchers Ltd www.employersforchildcare.org

Enjoy Benefits www.enjoybenefits.co.uk

Fair Care www.faircare.co.uk
Tel: 0800 652 4745

Fideliti Childcare Vouchers www.fideliti.co.uk

Kiddi Vouchers www.kiddivouchers.com

Kidsunlimited www.kuvouchers.co.uk
Tel: 0845 365 2999
Allestree Reference No- 00402932
Kilburn Reference No- 00402931

Leapfrog/Computershare Vouchers www.cvsvouchers.com
Tel: 0800 783 7624

RG Childcare 

Salary Exchange www.salary-exchange.co.uk

Sodexho Childcare Vouchers www.saycarevouchers.co.uk
Allestree Reference No- 162062

We have visa machines in all our settings. You can also pay over the phone by calling 07984908836

You may be able to get upto 30 hours of free childcare (1,140 hours per year) if your child is aged 3-4yrs old. 

If you would like to use any of your 30 hours of free childcare please contact us by emailing  info@schoolsoutclub.com

or if you would like more information on how to apply through the government portal CLICK HERE.

Payment Form

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